AGM Sunday April 20, 2008

The seventh Annual General Meeting of the Youbou TimberLess Society was convened at Somenos Hall in Duncan, BC on Sunday, 20 April 2008 at 1:15 PM with all Directors present. President Ken James acted as Chairman. A total of 25 members signed the attendance register. Recognition was extended to members S. Bannerman and J. Swan for assisting with the proceedings. A special thanks was offered to members Mrs. Mindi Manhas, Mehinga Jaswal, and Terry Manhas for contributing fresh samosa and pakora snacks.

1. It was moved by Lia Olson and seconded by Gord Wilkinson to accept the circulated minutes of the last Annual General Meeting held on 22 April 2007. Carried

2. Treasurer Chris Olson reported. Copies of the Financial Report for 2007 were circulated. Chris thanked the Audit Committee comprised of Bertha Gravelle and Richard Weir for their scrutiny, report, and recommendations about “uncategorized” items. Following brief questions and answers, it was moved by Doug Cahoun and seconded by Bonnie Hayward that the Treasurer’s Annual Report be accepted. Carried.

3. Secretary Roger Wiles reported. Copies of the Secretary’s Annual Report for 2007 were circulated. Following brief questions and answers, it was moved by Susan Bannerman and seconded by Jim Plester to accept the Secretary’s Report. Carried.

4. President Ken James reported on legal and media matters. Questions were fielded about continuation of the legal action. After a BC Court of Appeals loss on the res judicata question, a new action to reverse the Consent Dismissal Order signed by the IWA has
been launched by lawyer Joseph Arvay.

5. Old Business: NONE

6. New Business:

(a) Ken James led debate on a member’s proposal to raise annual individual dues from $10 to $15. Questions were answered about membership numbers and revenue. Opinions were divided on this proposal and a final decision will be left up to the
Board.

(b) Ken James led discussion about the need to reinvigorate the Society’s educational mandate. This outreach to the public might include hosting guest speakers or fielding our own speakers. In both instances there may be some advantage to purchasing a projector system. Anne Wilkinson cautioned about the high cost of projection bulbs.

(c) The Chair announced that the two–year terms for Directors Roger Wiles and Richard Weir were expiring and requested member Loren Duncan to officiate the election process. Roger Wiles chose not to stand for re-election. One of five nominees agreed
to stand. Richard Weir was acclaimed for a two–year term.

7. In Appreciation:

• Richard Weir led in thanking Roger Wiles for his service.

• Ken James led in thanking Lucy Vermiere, Susan Bannerman, Joanie Swan, and Lynne Barge for their supportive services throughout the year.

8. A motion to declare the meeting closed was advanced by Doug Cahoun and seconded by
Mehinga Jaswal at 2:00 PM. Carried.

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